Prior to placing the cosmetic product on the market the responsible person shall submit, by electronic means, the following information to the Commission:

• the category of cosmetic product and its name or names, enabling its specific identification;
• the name and address of the responsible person where the product information file is made readily accessible;
• the country of origin in the case of import;
• the Member State in which the cosmetic product is to be placed on the market;
• the contact details of a physical person to contact in the case of necessity;
• the presence of substances in the form of nanomaterials and their identification including the chemical name (IUPAC) and other descriptors as specified in point 2 of the Preamble to Annexes II to VI to this Regulation with the reasonably foreseeable exposure conditions;
• the name and the Chemicals Abstracts Service (CAS) or EC number of substances classified as carcinogenic, mutagenic or toxic for reproduction (CMR), of category 1A or 1B, under Part 3 of Annex VI to Regulation (EC) No 1272/2008;
• the frame formulation allowing for prompt and appropriate medical treatment in the event of difficulties.

When a cosmetic product is delivered on the market, the responsible person sends to the European Commission the original labeling, and in the case that the label is readable a photography of the product.

A distributor who makes available in a Member State a cosmetic product already placed on the market in another Member State and translates, on his own initiative, any element of the labelling of that product in order to comply with national law, shall submit, by electronic means, the following information to the Commission:

• the category of cosmetic product, its name in the Member State of dispatch and its name in the Member State in which it is made available, enabling its specific identification;
• the Member State in which the cosmetic product is made available;
• his name and address;
• the name and address of the responsible person where the product information file is made readily accessible..

The obligation of notification to electronic distributors is in force since 11 July 2013

Electronic notification of a cosmetic product shall be carried out via the online portal for the notification cosmetic products (Eng. Cosmetic Products Notification Portal, CPNP), which has been available since 11 January 2012. The use of CPNP portal will be obligatory as from 11 July 2013.

The European Commission on its website published a guide for the use of CPNP portal and a link for accessing the portal.

The process of electronic notification of cosmetics containing Nanomaterials

The presence of the substance in the form of nanomaterials in cosmetic product shall be notified by the responsible person in the electronic submission of information on cosmetic product (Article 13). In addition to the notification referred to in Article 13, the responsible person also informs the European Commission about the cosmetic product containingnanomaterials (Article 16).

Cosmetic products containing nanomaterials must be notified by the responsible person for six months before those products are placed on the market.Responsible persons needs not perform the notification in the event that the nanomaterials are used as  colorants, UV-filters and preservatives, as stated in relevant Anexes to Directive.

The responsible person has to notify in electronic form to the European Commission the following information:

1. Identification of the nanomaterial including its chemical name (IUPAC) and other descriptors;
2. The specification of the nanomaterial including size of particles, physical and chemical properties;
3. The estimate of the quantity of nanomaterials in cosmetic products, which are intended to be placed on the market per year;
4. The toxicological profile of the nanomaterial;
5. The safety data of the nanomaterial relating to the category of cosmetic products, which are used;
6. Reasonably foreseeable exposure conditions.